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About Copyright

Do I retain copyright to my work in Deakin Research Online (DRO)?

You retain any rights that you had prior to deposit. If you owned copyright prior to deposit you are free to publish this work or works elsewhere in their present or future versions.

An author who owns their copyright who wishes to enable wider use of their material will use a Creative Commons licence. Where this is the case a copyright clearance field will appear above the copyright ownership field stating clearly the rights are allowed e.g. Creative commons: Attribution non-commercial no derivatives.

Details of the Creative Commons licences used may be found here.

What rights do I grant when I deposit my work?

You grant to the University a non-exclusive right to:

  • distribute copies of the work
  • electronically store, convert or copy the work(s) to ensure their future preservation and accessibility
  • incorporate metadata or documentation into public access catalogues for the work(s)
  • to remove the work(s) for professional or administrative reasons, or if they are found to
    violate the legal rights of any person

See the DRO deposit agreement for details

May I deposit copies of my work in DRO?

  • You must have the right to deposit copies in DRO either:

    • because you own copyright


    • the publisher has given you the right to self archive or deposit in an institutional repository.

Do my co-authors have to give permission?

  • Yes, they own the same rights as you to the work
  • It is highly likely that they will want to deposit in their institution's repository too

Copyright and publishing

  • Publishing agreements are a necessary requirement of getting an item published. In the agreement the publisher will either seek transfer of copyright from you, or an exclusive licence or a non exclusive licence.  Many publishers provide in the agreement or on their web site additional information about the rights that their authors retain.

    • A non exclusive licence will usually give the publisher permission to publish the item and you retain ownership of copyright.

    • An exclusive licence will assign certain rights to the publisher. This may not allow you to do what you need to do, so it is imperative that you read it carefully.

    • Copyright transfer transfers your copyright to the publisher. Unless the publisher returns some of rights to you, you may need to seek permission to do what you need with your work e.g. photocopy your work for students, present it at a conference or deposit it in DRO.

    • Author's rights should be read in conjunction with the copyright agreement to understand what rights you retain.

  • Most publishers now return to authors some of their rights

    • Many publishers will return to you the right to do certain things that are necessary as part of your role.

    • This commonly includes the right to deposit a version of your work on your web site and/or a not-for-profit repository

  • Many publishers are prepared to accept an addendum to their agreement.

    • Information about rights you may need and how to go about using an addendum is provided here.

    • A sample addendum that you may adapt is provided here.

More advice on what you should consider in relation to copyright in your material, including licensing and open access when publishing may be found at Research and copyright.

What does my publisher allow?

The Sherpa/RoMEO database provides information about self archiving policies by publisher or journal titles, including in many cases links to the publishers policy or the text of the copyright agreement. OAKList database provides similar information for many smaller Australian publishers and titles.

The DRO team can assist you by:

  • always checking permission before allowing your work to be visible to the public
  • seeking advice from the University Copyright Officer and/or the University Solicitor if required
  • understanding what your publisher allows

Every reasonable effort has been made to ensure that permission has been obtained for items included in DRO. If you believe that your rights have been infringed by this repository, please contact